Welcome to the Spring Fair as an exhibitor!
Opening hours
Thu-Sat 10-18
Sun 10-17
Construction schedules and entrances
Marketing MaterialsCONTENTS
December
Check your invoicing details
Check your invoicing details on the order confirmation and send any comments to yrityspalvelu@messukeskus.com by 20 December 2023.
Please note that changes made to the invoicing details after the invoice has been issued are subject to an additional charge.
Book accommodation with a discount price
Book your accommodation at the Holiday Inn – Expo hotel adjacent to the exhibition centre. As an exhibitor you will get a discount on the daily price. We recommend to book early – the hotel is very popular during the exhibitions. More information >>
Exchange of e-tickets to printed tickets
This event uses electronic eTickets which allows you to reach hundreds of potential visitors with just one click. You can send eTickets through eMessukeskus on the Invite your customers –page. You can send an unlimited number of eTickets and you will only be invoiced according to the number of tickets used at the event’s entrances (the number of tickets that may be included in your stand will be deducted).
Note! If you wish to change all or some of the eTickets included in your stand to printed tickets, please contact our customer service: yrityspalvelu@messukeskus.com by 20 December 2023.
You can also order extra printed tickets through eMessukeskus. The printed tickets are invoiced according to the number ordered. We will mail the printed tickets during February. Please deliver printed tickets to your customers in advance as it is not possible to leave tickets for pick up at the event’s entrances.
January
Propose a program
If you have an interesting, current or entertaining program that you would like to present to fair visitors, please propose a program through eMessukeskus under Programme or send an email to producer Ida Ågren, ida.agren@messukeskus.com by 15 January 2024.
Invite visitors to the event
This event uses electronic eTickets which allows you to reach hundreds of potential visitors with just one click. You can send eTickets through eMessukeskus on the Invite your customers –page. You can send an unlimited number of eTickets and you will only be invoiced according to the number of tickets used at the event’s entrances (the number of tickets that may be included in your stand will be deducted).
Note! If you wish to change all or some of the eTickets included in your stand to printed tickets, please contact our customer service: customer.service@messukeskus.com by 22nd December 2023
You can also order extra printed tickets through eMessukeskus. The printed tickets are invoiced according to the number ordered. We will mail the printed tickets during February. Please deliver printed tickets to your customers in advance as it is not possible to leave tickets for pick up at the event’s entrances.
February
Update your company profile
We encourage you to update your company profile in eMessukeskus under Market your participation no later than 1.2.2024 to ensure visibility in the event info.
INSTRUCTION FOR UPDATING YOUR PROFILE>>
Register co-exhibitors
Register co-exhibitors participating in your joint stand through eMessukeskus (section Co-exhibitors) at the latest on 1.2.2024 and ensure their visibility in the event info. Co-exhibitors will be granted their own company-specific account and ID to use eMessukeskus.
Co-exhibitors will be charged a registration fee according to the event-specific participation conditions. The registration fee for co-exhibitors for this event is 390 € + VAT.
Order a customized stand plan and implementation or a ready-to-use solution
Depending on your needs, we can deliver a customised stand plan with implementation, or you may choose from three different options that are ready-to-use. Reusability of structural materials and energy efficiency in lighting are key aspects of our stand packages.
Submission of graphic material
If you have ordered graphic products or if your stand includes graphic products, please remember to send the necessary materials to graphics@messukeskus.com by 21.2.2024 at the latest. A 50% surcharge will be added to orders submitted late.
Materials required for graphic products:
- Print-ready PDF files (please check the material guide that came with your order confirmation)
- Header texts/logos
Do you know the requirements relevant to your products? Test it out and train to become an expert!
The products sold and distributed at fairs must meet the safety and marking requirements set in the Finnish legislation.
For example, toys meant for small children must not break causing small pieces and thus a choking hazard, and clothing intended for small children must not have drawstrings or functional bands around the head, at the area of the neck and upper chest. Also, the product details must be in Finnish and Swedish.
The Finnish Safety and Chemicals Agency, Tukes, has established the I know my products service for you who wants to know the requirements relevant to your products and make sure that they meet them.
The learning materials are open to everyone. You can also complete tests, and by doing so, receive the I know my products label to be used at you company’s marketing as an indication of your company’s responsibility. With the label you tell your clients that you truly know your products.
So ponder no more, but instead take a look: I know my products service (https://tunnentuotteeni.fi/)
Plan and order stand structures and furniture
We price according to price periods. The earlier you place an order, the more you will save on the required products and services. Furthermore, you can ensure the availability of necessary products.
Structures and furniture can be ordered through eMessukeskus under Order products and services. Placing your order by 9.2.2024 you will acquire the products at a lower cost.
Save money by placing your order in advance!
On 10.2.2024 prices will increase by 20%
On 1.3.2024 prices will increase by 50%
On 14.3.2024 prices will increase by 100%
More information: osastopalvelut@messukeskus.com
Structures over 250 cm
Any stand constructions exceeding 250cm are considered additional advertising space and are subject to an extra charge, the minimum charge is 450 €. Stands with two storeys: the square meters of the second storey are subject to a charge which is 50 % of the space rental. Any structures higher than 250cm have to be approved by a Technical Coordinator of the exhibition centre at least 45 days prior to the event. Please send the information to: osastopalvelut@messukeskus.com for approval.
March
Publish your stand programme
Does your stand offer a specific programme during the event? Update the programme to eMessukeskus (under Programme) to ensure its publication on our event website – this will guarantee you additional visibility completely free of charge.
Make the most of logos and banners of the event in your own marketing channels
Don’t forget to share your event participation and new product releases taking place during the event in your own marketing and communications channels such as social media. You can use the event logos, banners and images to advertise your attendance without restrictions.
Take media representatives, bloggers and social media influencers into account
Actively contact journalists and influencers inviting them to visit your stand. Publish press releases through eMessukeskus (under Market your participation) and submit printable versions to our Press Centre, which is open during the event opening hours. You can recognize journalists by their PRESS badge and bloggers along with social media influencers by their CONTENT CREATOR badge. The event is attended by numerous media outlets.
Please advise the Communications Manager of the event should your stand include new releases, performers, a specific programme, press conferences or other activities that could interest the media. This will ensure that overlapping events can be avoided. Communications Manager Pia Sievinen, pia.sievinen@messukeskus.com, tel. +358 40 559 9155
Passes for exhibitors and constructors
You can conveniently email or send passes to your event team member’s mobile device through eMessukeskus. The pass holder can print it in advance through the email link or the pass can alternatively be printed at any of the entrances of the exhibition centre or at our Exhibition Office. Badge pockets for passes are available at the entrances and the Exhibition Office.
You can create as many passes as necessary. Any exhibitor pass exceeding the number of free passes included in your stand will be invoiced after the event. Price: €10.48 per pass + VAT at 24%. The constructor pass is free of charge.
Free passes included in your stand:
smaller than 6 m2 stand 3 pcs
6–10 m2 stand 5 pcs
12–21 m2 stand 10 pcs
24–36 m2 stand 15 pcs
40–50 m2 stand 20 pcs
larger than 50 m2 stand 25 pcs
Co-exhibitors receive one free exhibitor pass.
The exhibitor pass is for your personnel at the stand during the fair. This pass is personal and valid during the construction, event and dismantling periods of the event. The pass must be always visible during the event. In addition, the pass enables its holder to enter the Exhibitors’ Lounge together with benefits for purchasing goods (including lunch for exhibitors and discounts in NoHo Partners cafes). The constructor pass is valid during the construction and dismantling periods of the event.
INSTRUCTIONS FOR SENDING ELECTRONIC PASSES >>
Event services
Exhibitors’ Lounge
The Exhibitors’ Lounge is open during the opening hours of the event. The Exhibitors’ Lounge can be found on the 2nd floor in Siipi conference area. The door code is presented on the exhibitor pass.
You are welcome to come and enjoy a cup of coffee in the Exhibitors’ Lounge. The space has a small kitchenette together with toilets and showers.
Exhibition Office
The Exhibition Office assists exhibitors and constructors during the construction and opening hours of the event regarding matters such as stand orders.
OPENING HOURS OF THE EXHIBITION OFFICE>>
Messukeskus’ restaurant services
Behind Messukeskus’ restaurant services is Northern Europe’s leading restaurant operator, Noho Partners, whose Restaurants & Event Catering guarantees high-quality restaurant services wherever and whenever it happens. Galas, parties, meetings, events and of course trade fairs are located on a different side of the hall – so are our restaurants and catering.
Stand services
It is possible for business customers to pre-order catering for their trade fair stand through the online store. We can grant corporate membership to Finnish companies.
FILL OUT THE BUSINESS CUSTOMER APPLICATION HERE
If you want to order booth catering without corporate membership or the company does not have a Finnish business-identification number, you can contact us at messukeskus@noho.fi
When ordering stand catering, please remember to think about furniture needs also:
Restaurant services sales help in planning furniture needs and orders furniture for you from Messukeskus stand service. Furniture costs are charged on the same invoice with catering. Serving furniture brought separately to stand/ events is not included in the prices of servings.
Food and drink tickets
You can order electronic food and drink tickets based on QR codes for the amount you want or choose a specific product, the tickets are distributed electronically, or they can also be printed. The ticket serves as a means of payment in selected restaurants, and the tickets of corporate customers are charged according to usage.
It is possible to purchase tickets from the online store without corporate membership also with an advance payment by choosing online payment as the payment method.
TO THE ONLINE STOREMORE INFORMATION ABOUT THE SERVICES FOR EXHIBITORS
You can reach the Restaurants & Event Catering sales team by email: messukeskus@noho.fi
or by phone +358 41 732 3712, the sales service is open Mon-Fri from 9 a.m. to 4 p.m.
On-site exhibitor restaurant service during the event:
Phone: +358 41 732 3862
Parking
A barrier-free parking system Autopay by Europark is in use at Messukeskus. Parking charges are collected by Europark.
The entire Messukeskus area is a paid parking area, including the indoor exhibition halls. Parking is free for one hour (60 min) of loading, construction and dismantling. Consignors who have been in the area for less than 60 minutes can drive out of the area without paying for parking. If it takes more than 60 minutes to unload the goods, you must pay the parking fee. Please remember to drive out the same way you came in so that the boomless parking system registers the car.
CHECK PRICES AND READ MORE ABOUT PARKING>>
Take care of the safety of your stand
Never leave valuables accessible when the exhibition day ends. Take care of all necessary insurances and consider renting possible safety accessories such as showcases, locks or security cables for computers and / or monitors.
In like manner we are prepared to take care of other possible security needs regarding your stand. These needs can be addressed with our security services partner Securitas. Read more about the available security services on eMessukeskus under Products & services in the category Safety (under Stand services).
Deliveries to your stand
Mark items delivered to our Construction Service as follows:
Messukeskus Helsinki / Name of the event
Name of the exhibitor, stand number
Contact person and tel. Number
Messuaukio 1
FI-00520 HELSINKI, FINLAND
Contact us
Customer Service
+358 40 450 3250
yrityspalvelu@messukeskus.com
Logos and banners
Use the logos and banners of the event in your own marketing channels, such as your website, the social media, newsletters and email signatures.
Logos and bannerseMessukeskus at your service
Make and manage bookings and publish programme information, offers and press releases in eMessukeskus. You can also find all stand design and building information for each event through the eMessukeskus service. All fair participation information is stored in one place in eMessukeskus.
emessukeskusTips for success at the fair
Remember to tell you’re participating in Spring Fair! We want to inspire our visitors by telling about the products and brands to be found in upcoming event.
Tips for successful participation
Restaurant Platta at your service 24/7
PLATTA creates tasty experiences based on handcraft work, seasonal ingredients and event specific menus. Snack from the bar menu, share plates or have a full three course meal. Also try the delicious grill dishes and artisan pizzas.
Read more
Exhibitor hotel reservations
Our totally renovated hotel has a bright, relaxing ambiance, with comfortable rooms that include a pillow menu and blackout blinds, so you can be sure of a great night’s sleep.
Read more